Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – April 3, 2007 – 6:00 pm
Present: Selectmen - Selectwoman, Karen Day; Selectman, Aaron Kullgren;
Selectman, Jarvis Adams
Administrative Assistant, Deb Davidson taking minutes
Selectman Kullgren called the meeting to order at 6:00 pm
Appointments:
6:15 – Frank Pelkey –
o Used Oil Permit –
Selectmen asked Frank to come and discuss the questions regarding the DIY Used Oil Grant. Frank stated that he spoke to Tim Noury from the NHDES and was told that he had to test over 500 gallons – the test is $300.00/500 gallons.
Gene Mitchell asked how could a test be accurate if there are ten different barrels.
Discussion followed –
Selectman Adams stated that he would like to get written documentation that if the oil tested negative, that Antrim would take it back. He further commented that for $300 to test the oil, it is pretty inexpensive to continue to receive the oil.
Selectman Day asked that if Antrim hauls we be sure they have a hazwaste transporter license.
Frank stated he would make sure of that and get back to the Board.
o Loading Dock –
Administrative Assistant reminded Frank, and mentioned to the new Board that a copy of the plan has to go to DES before construction begins. They did not receive a plan when the building was built and we were scolded. Contact with SWRPC or an engineered plan was never followed through with, as Selectmen in April 2006 asked for. DES handbook indicates that the dumpster should go at the end of the loop not at the beginning.
Frank said we just need to be sure the plans are submitted, we don’t need their blessing.
Selectman Kullgren stated he wanted to know if Frank is satisfied with the proposed plan, the last conversation Selectman Kullgren had with Frank it was his (Kullgren’s) understanding Frank was not 100% satisfied with the plan.
Frank stated he is very happy with the plan that was originally drawn up.
Frank would like to have the loading dock put out to bid; he would like the Duffy to bid on the job also. Selectmen agreed it should go out to bid.
Recycle Committee Member, Kent Vincent commented that before it goes out to bid, there needs to specifications of what is being bid on.
Everyone was in agreement with this comment.
Selectman Kullgren noted to Frank that the Board of Selectmen changed their meeting nights in an effort to be more constructive and allow opportunities to provide constructive work.
o Brochure –
Selectman Kullgren discussed the brochure that was presented, Kullgren feels it is too busy; he would like to have the various items bulleted, he would also like to see pricing.
Frank doesn’t want prices on the flyer –
Neal Brown discussed that he understands it is noisy but there are some important points on it.
Karen had a suggestion, she recommended the committee reviewing the Town of Antrim’s brochure. They have a very good brochure; all the information is on the inside of the flyer, horizontally placed on the document
Kent Vincent stated they are happy to take it back and work on it some more
Karen stated she likes to have prices on the document even if it is something that you slide inside the brochure
6:40 – Sheldon & Scott Carbee – Update the new board
Selectman Kullgren asked that everyone introduce himself or herself; everyone knows each other.
Mr. Carbee (Sheldon) stated that they wanted to bring the BOS up to date with what is going on and how it has all transpired. The main reason that this took so much time, Mr. Carbee’s mom’s will never got probated, so once this was discovered they had to start over from the beginning.
Mrs. Carbee’s attorney, Attorney Lizotte did everything that was necessary, and then he became ill and consequently did not get the will recorded.
Discussion followed – they have a new attorney helping them now, Mr. Carbee stated he and Sheldon are now on the store deed.
Administrative Assistant noted the town hasn’t received the deed to date.
Mr. Carbee went on to say they are going to do a survey on the property. Sanford out of Bedford is the surveyor they have hired. After that is done there are one or two other things to take care of. They want to get the building on the market by the end of the month.
Scott Carbee asked about the expansion of the coffee shop with the waste water system. Scott stated they were told to come back in the spring and the BOS would review it. Administrative Assistant stated it was supposed to be operational for one year, which would be in June, and then they could come back to the Board for consideration of expansion.
Selectmen will put this on the agenda for next week to review. The entire file & minutes will be reviewed. Kullgren asked that the entire file be copied to all board members for review.
Selectman Kullgren stated that he thinks it is best that the BOS review the file thoroughly before anything transpires.
Planning Board Chairman, Dario Carrara asked that he be notified of the meeting when it takes place.
Carbee’s are on the agenda for 7:00 next week.
7:00 – Dan LeGuerre – Higgins Lane
Selectmen introduced them to Mr. Leguerre, as did Mr. Leguerre introduce himself.
He stated has lived in town for 20 + years, he understands there is a meeting with the Planning Board next Monday. He wants to be sure the board has a copy of all the correspondence relating to the Higgins Lane property. Peter had scheduled an appointment with the Planning Board for April 9th at 7:00 pm.
Planning Board Chair, Carrara spoke to this by stating he understands that Peter is not authorized to give a building permit because the lot is not located on a class 5 or better road. He understood that Peter had asked the Board of Selectmen for permission to go forward and go before the Planning Board.
Selectmen Kullgren & Day stated that wasn’t how they recalled the conversation.
Selectman Adams discussed he understood that Peter to be asking for permission.
Mr. Leguerre stated the purpose of the letter is to provide BOS & Planning Board with all the information that is pertinent to the case. Mr. Leguerre understands there has been a lot of opposition from one of the abutters; he went on to explain the history of the property.
Selectman Kullgren re-discussed that the land in question is located on a private road, and the only way a building permit can be obtained is by going before the Planning Board to have them make a recommendation.
Selectman Adams asked if Mr. Leguerre is proposing a year round residence.
Mr. Leguerre stated yes, that is correct.
Dario Carrara had a comment he wanted to share, he understood Peter to believe the property was on a town road and then realized that the property was actually located on a private road, then told Mr. Leguerre he could not issue the building permit.
Resident, Gene Mitchell commented whereas it is a private road there is no agreement between the property owners as to who maintains the road?
Mr. Leguerre replied that not that he is aware of, he has done some work on the road himself, but none of the abutters have helped out financially with the road.
Catherine had a question regarding what if there was a development on a private road, we issue building permits why is this different.
Dario stated that non-profits (i.e. BCH, Crotched Mtn. etc.) are of a different pervue than residential properties.
Gene Mitchell commented that roads meet different standards today than they used to.
Selectman Adams had a question regarding the statute to release the town of liability if you build on a private road, is he understanding the statute correctly that if the release is recorded in the registry, it would relieve the town of any liability.
Mr. Leguerre stated he has discussed this with his attorney and it is not a big deal
Catherine wanted it in the minutes that Mr. Leguerre did pay $12,000 taxes on a property that he didn’t purchase, that has helped the town and this is a hardship situation for Mr. Leguerre.
Mr. Leguerre stated he wants to make this work in a positive way, avoiding litigation and working out this difficult situation.
Adams stated that he might recluse himself, as he did do the plumbing on the cottage Mr. Leguerre repaired. And he further wanted to say that in light of this very difficult situation, Mr. Leguerre has shown stellar character with his dealings of this property, he should be commended.
Dario Carrara asked if Mr. Leguerre is coming to the meeting on Monday
Mr. Leguerre stated yes he is definitely – he thanked the board for their time.
Kullgren asked Carrara if there were any appointments to sign. Dario stated no he did not have any at this time.
In accordance RSA 91-A:3 II (a) at 7:45 pm motion by Selectman Kullgren to enter into a non-public session. Seconded by Selectmen Adams & Day. No discussion –Voted: in the affirmative
7:58 motion by Selectman Kullgren to enter out of the non-public session and to further seal the minutes. Seconded by Selectmen Adams & Day. No discussion –Voted: in the affirmative
Decision: to table the discussion for two weeks at which time it will be revisited.
In accordance RSA 91-A:3 II (c) at 8:00 pm motion by Selectman Kullgren to enter into a non-public session. Seconded by Selectmen Adams & Day. No discussion –Voted: in the affirmative
7:58 motion by Selectman Kullgren to enter out of the non-public session and to further seal the minutes. Seconded by Selectmen Adams & Day. No discussion –Voted: in the affirmative
There was no decision at this time
“New Board” Business:
Code of Conduct – the signed copy is to be posted for the public to review, it will also be posted on the website. This will be posted as a working copy; draft will be put on all the documents. The Code of Conduct will be revised to include RSA 31:
Rules of Order for Selectmen’s Meetings – Again, the word draft will be typed on the document and it will be posted in a public place.
o Selectmen’s Minutes – Clarification of minutes of signed documents, with the Thursday am meeting, there won’t be any record of Timber Reports, LUCT etc. that have been signed. Administrative Assistant recommended a manifest to be signed on Tuesday, reflecting everything that was on the clipboard to be signed on Thursday.
Selectmen supported this recommendation.
o Discuss “completed action(s) list” – No action was taken
o Discuss “to do list (tabled items)” – No action was taken
o Discuss meeting schedule for Town Departments & Other Committees/Boards – Selectmen would like to schedule a “meet & greet” meeting with individual departments/boards, then a quarterly meeting with all departments combined.
o Church Lease – Pre 3/14/2006 draft – The Board would like the Administrative Assistant to see if the church could come in on April 23rd,
The Administrative Assistant reported as instructed to do, she spoke with the Local Government Attorney, Kim Hallorgan regarding Warrant Article that was submitted by Kent Vincent at town meeting. Ms. Hallorgan advised it was not a legally noticed article, therefore really holds no weight. As with any other portion of the warrant residents need to have proper notice in the event they would have wanted to remain at the meeting to participate in the vote. We can, out of courtesy honor the article, however no legal binding action can be taken with regards to the article.
o Positions:
a. Library Wages – No discussion at this time
b. Part Time General Government Hours (up to 5 hours/week) – this will be posted in the paper this week & next week.
c. Highway Budget - No discussion at this time
d. Full Time Recycling Attendant – Selectmen had discussion regarding this position; Selectman Day discussed that she doesn’t think it is correct to advertise this position, her reasons being she thinks that he (Frank) would have reason to sue the town. She thinks the moral issue is bad and that the Recycle Committee would resign. It is her opinion that a clear job description is provided and a clean slate be made.
Selectman Adams stated that he feels the position should be advertised. He thinks the town could do better, there are many interested folks and the center may be able to run more efficiently.
Discussion followed regarding the position & which way to go.
Selectman Kullgren discussed that the board has asked for input from other people regarding the position.
Discussion followed regarding
Kullgren stated that if he supports this position, he would expect the board to support a clear course of action in the future with no swaying.
Kullgren asked Catherine if she had an opinion on posting of the job.
Catherine stated that she thinks things have been discussed in the past, the board should bring themselves up to date with the history of the position.
Decision: Aaron would like to have a non-public session at 9:00 am on Thursday April 5th, 2007 and to further invite the employee to attend. This will allow the new board to be brought up to speed with the history of this position.
e. Part Time Recycle Helper - No discussion at this time
f. Part-time minute taker (up to 5 hours/week) - this will be posted in the paper this week & next week.
On-going matters:
WW monitoring wells – Selectmen asked that this remain on the agenda until it is resolved – Keith Pratt to confirm they have been replaced.
Flood Plain Ordinance – Selectmen asked that this remain on the agenda until it is resolved. Dario said this is going to be addressed soon – there needs to be a public hearing on this matter ASAP.
Town Trash Pick-up – Selectmen asked that this remain on the agenda until it is resolved – Brief discussion followed, Administrative Assistant was asked to get a cost of what it would cost to build the bin vs. purchase a bin. Also to get in writing from Frank his deal for the dumpsters for $100.00/month with two dumps a month.
Other Business:
Monadnock Security – Selectmen reviewed list of Monadnock Security call list –
LGC – Review recommendations from the Local Government Center regarding building concerns – This will remain on the agenda until it is resolved
Misc. Outgoing Mail –
o MS-2
o MS-11
Misc. Incoming Mail – Selectmen reviewed the miscellaneous incoming mail.
Minutes – Selectmen reviewed minutes of 3/22/07 & 3/29/07 Selectmen’s Meeting, make any amendments if necessary. Sign them on
Printing – Selectmen discussed the purchase of software and doing the Spirit & Town Report in house – Selectman Day stated that illustrator is not what we need, we need Quark and the cost of the program is $800.00.
Selectman Kullgren discussed hand delivering town reports. Brief discussion followed. Kullgren asked to have facts & figures for mailing vs. hand delivering.
Treasurer –
o New Procedures – Treasurer making weekly deposits -
o Meetings – She cannot attend any Thursday evening meetings
o Check signing – she must sign checks either Thursday or Friday early am
o Deputy Treasurer – Mrs. Nickerson recommended Kathryn Heck as her Deputy
o Meeting for the 17th with everyone at 6:30 – discuss with Dave Clukay if he could be here to do the final exit interview and assist with his opinion.
E-mail – Updated e-mail addresses
ASE – April 10th; 10:00 am in Hillsborough Superior Court in Manchester – Selectman Kullgren will attend
Staff Meetings –
Hazardous Mitigation Plan – A meeting is scheduled for April 10 – 2:30 – 5:30 with SWRPC, at town office – Peter, Jim Plourde, Brian, Duffy, ConCom, Planning Board & Selectman should all be in attendance. – Selectman Day will attend the 10th.
Greenfield State Park Contract –
Selectmen made the motion to authorize Chief Giammarino to enter into a contract to authorize grant funds in the amount of $2,700.00 for the Greenfield State Park special detail.
Selectman Adams asked why our police logs are not in the paper – Chief Giammarino responded that in accordance with RSA 91A (right to know law), if they call he sends it over. Greenfield had been in the paper a lot in the past, it is good to keep the low profile, if there is an investigation he can’t release the information anyway. If they instruct him to send it every week he will, however Selectmen all agree they trust Giammarino’s judgement.
Muzzy Hill Road Escrow - Kullgren read an e-mail, which was provided by Administrative Assistant regarding the escrow; Kullgren stated he would like to see the escrow done by the treasurer.
Alternate to Panning Board ex-officio – Kullgren nominated Day, Seconded by Adams, no discussion followed.
Voted affirmatively – Day the ex officio
Ambulance representative Day nominated Kullgren, Seconded by Adams – no discussion
Voted affirmatively – Kullgren the rep for the ambulance.
Clip Board – Extension of logging for Timmons property approved
Spirit – The deadline for the next issue of the Spirit is May 15th…Selectmen would like 15 minutes next week to discuss the matter of the topics in the next spirit. Discussion of letter to editor space; charging for advertisement – see what other towns charge for advertisers. A two-tier advertisement could be considered, higher prices for out of town advertising.
Minutes –
o Right to know – Administrative Assistant discussed with the Board RSA 91A; keeping minutes, what constitutes a meeting etc.
With no further business Selectmen adjourned the meeting at 10:30pm. The next scheduled meeting is Thursday, April 5, 2007 at 8:30 am
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